FIRE RISK ASSESSMENT

The Regulatory Reform (Fire Safety) Order 2005

 

This Fire Risk Assessment has been carried out in accordance with the above Order to identify potential hazards which could put people at risk and to record action taken to remove, reduce or control the risks.

Premises: 

COTTINGHAM DARBY AND JOAN HALL

Address: 

58 FINKLE STREET, COTTINGHAM, HU16 4AZ

 

Telephone Number:

 

Date of Assessment: 

31 JANUARY 2021

Person Responsible:     

MR R MINORS

Brief description of premises: 

COMMUNITY HALL FOR COTTINGHAM & DISTRICT

 

Main hazards identified:

Gas cookers/hob rings in kitchen

Fridge/freezer in kitchen

Wooden cupboards in kitchen

Portable electrical appliances

Discarded smoker’s materials

Chemicals, plastics and foamed products including seating upholstery

Obstruction of vents or cooling systems

Flammable gases, liquids or aerosols

Accumulations of combustible waste paper, cardboard etc.

Wooden floor and stairs in Main Hall

Stage and door curtains in Main Hall

Wooden tables

Wooden furniture in RVS Office

Cleaning materials in Caretakers Store

Soft furnishings and table coverings in RVS Office and store cupboards

Materials stored by Hirers in various storage cupboards.

 

Persons at risk if fire occurred:

Trustees

Hirers

Caretaker

Trust Office users

RVS Office users

Maintenance contractors

 

Method of warning occupants of fire occurred:

Manual break glass fire alarm system.

Heat detection sensors.

Smoke detection sensors.

 

Escape from upper floors:

There are no upper floors.

 

Are circulation areas and escape routes kept clear and available for use in the event of a fire?

Yes.   The Halls are prepared by the Caretaker before each booking

 

Are there fire exit signs on escape routes?

Yes.   There are illuminated emergency signs on all escape routes and they are tested annually by Chesters Electrical Services.

 

Would escape from any part of the building be difficult if the normal lighting failed?

No.  There is emergency lighting throughout the building which is tested annually by Chesters Electrical Services.

 

Have appropriate fire extinguishers been provided and are they maintained annually?

Sufficient and appropriate fire extinguishers are provided in all areas and they are serviced annually by Spitfire Services.

 

Do members of staff know what to do in the event of a fire?

No staff are employed.  The Caretaker and the RVS Organiser have been given copies of the fire evacuation procedure.   The hirers are also advised, in the Conditions of Hire, where the fire escape, fire evacuation procedure and fire alarm system notices are located.

Copy of Fire Evacuation Procedure and Fire Plan layout are attached.

 

Are the premises (including rubbish bins) secure from the risk of an arson attack?

The rubbish bin is located away from the building itself and there is only one letter box.   Plans are being formulated to install a CCTV system around the entire perimeter of the building.

 

What is the Fire Emergency Procedure?

The Fire Emergency Evacuation Procedure is located on notice boards situated in the Main Entrance Hall, the Main Hall, the Small Hall Entrance Hall and the Small Hall.   Copy attached.

 

Further Comments:

The Fire Alarm System is tested regularly by the Caretaker.

 

Fire Risk Assessment Review:

The fire risk assessment will be reviewed annually or when things change in the premises such as employing additional staff, appointing new hirers or purchasing new equipment.

 

 

Fire Risk Assessment approved by Trustees ____16 MARCH 2021______

 

Annual Review Date _________MARCH___________

 

 

 

 

 

FIRE EVACUATION PROCEDURE

IN THE EVENT OF A FIRE

• ACTIVATE THE FIRE ALARM BY PRESSING THE CALL POINT ADJACENT TO THE EMERGENCY EXIT DOORS.

• ONLY USE THE PORTABLE FIRE EXTINGUISHERS IF IT SAFE TO DO SO.

• EVACUATE THE BUILDING CLOSING ALL DOORS.

• ASSEMBLE IN THE CAR PARK OF THE MEMORIAL CLUB ACROSS FINKLE STREET.

• DIAL 999 TO CALL THE FIRE BRIGADE USING THE POSTCODE (HU16 4AZ).

• DO NOT STOP TO COLLECT PERSONAL BELONGINGS.

• DO NOT RETURN TO THE BUILDING.

• IT IS THE RESPONSIBILITY OF THE PERSON HIRING THE HALL TO ENSURE THAT THE FIRE EVACUATION PROCEDURES ARE FOLLOWED IN THE EVENT OF A FIRE.

 

 

FIRE LAYOUT PLAN